How to Open a Board Meeting

When a board meeting is opened the chair of the board notes that the board has met to discuss its business. This simple statement demonstrates that the meeting is officially authorized and permits the chair to begin discussing agenda items in a timely fashion.

The chair of the board must confirm that there is a quorum before discussing any agenda item. This involves calling the names of all attendees, and ensuring that the board has enough members to conduct official business.

Sidetracked by new topics of discussion can be a waste of time and divert focus from the most important issues. This can be mitigated by creating an “parking area” at the end of your agenda of the board. Members agree to discuss random topics at a future time. Be sure to follow-up on your promise to review the parking lot and consider whether the topic needs to be further researched or added to the following board agenda, or delegated as an assignment.

Once the board has established the quorum, they must begin discussing any committee reports sent before the meeting. The board will then discuss the items and decide the best way to proceed. This may include voting on a resolution, or simply asking for members to make a position on a specific issue. Make sure you include all actions and discussions into the board’s minute. The minutes maker at Boardable ensures that the minutes of your board’s meetings are organized thoroughly, accurate, and easy to understand by attendees as well as those who weren’t present.

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