A board of directors meeting is a fantastic opportunity for your company’s leaders to discuss the future of the company, take important decisions and establish the company’s policies. Your meetings’ success depends on the quality of your discussions and how solid your board is. Board meetings also allow you to create key performance indicators (KPIs) and track the progress towards achieving your goals.
A good agenda for your board will guide your board’s discussions and keeps the board meeting efficient, efficient and on point. Directors must be prepared for each board meeting by reviewing the agenda and papers for the board distributed prior to the meeting. This is a common practice and ensures that every director is able to participate in productive discussions.
The moment the meeting begins the chair should begin the meeting by making sure that a quorum of attendees is present. This is usually done through the roll-call method, which will identify those who are present in order to legally conduct business.
The next step is to be able to hear reports from standing and special committees. The board members are then required to be able to ask questions and discuss the information presented. The board may have to spend more time with the subject to find the best solution.
It is crucial that directors respect their fellow directors’ opinions and avoid whispering, body language or notes that undermine an individual’s view. Directors should also pay attention and only speak up when they are called upon to speak.